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CONSTITUTION
Adopted on the .19th…day of February ….2001
 
A. The Name of the Organisation: The Volta Basin Development Project ("the Charity")
 
B. Administration:
Subject to the matters set out above the Charity and its property shall be administered and managed in accordance with this constitution by the members of the Executive Committee constituted by clause I of this constitution ("the Executive Committee").
 
C. Objects
The Charity's objects ("the Charity's objects") are
·         this is to relief financial hardship
·         advancement of education, training and apprenticeship
·         advancement of religion and other cultures
·         for the benefit of the community and also for the general public
·         to support the livelihood for women or female headed household
·         to support children living under difficult circumstance
Relief of financial hardship includes, people who are suffering from the effect of old age, sickness and disability. By giving money to beneficiaries or providing food, clothing or housing and by giving advise or other services to those in need and also temporary hardship caused by job loss or sickness.
The advancement of education is not limited only to formal education at schools, colleges/universities, it would also include, play group providing work related training and research institutions. Furthermore, promotion social equality and harmony as well as providing help for victims natural or civil disaster including provision of recreational facilities (sports centre) which will be open to every one and to promote industry and business for the benefit of the public, voluntary or paid. The organisation would appeal for funds or undertake fund-raising to help achieve our charitable purpose.
 
D. Powers:
The Executive Committee may exercise the following powers:
(i)                 power to raise funds and to invite and receive contributions provided that in raising funds the Executive Committee shall not undertake any substantial permanent trading activities and shall conform to the relevant requirements of the law;
(ii)               power to buy, take on lease or in exchange any property necessary for the achievement of the objects and to maintain and it for use;
(iii)             power subject to any consents required by law to sell, lease or dispose of all or any of the property of the Charity
(iv)             power subject to any consents required by law to borrow money and to change all or any part of the property of the Charity with repayment of the money so borrowed
(v)               power to employ such staff (who shall not be members of the Executive Committee) as are necessary for the proper pursuit of the objects and to make all reasonable and necessary provision for the payment of pensions and superannuating for staff and their dependants;
(vi)             power to co-operate with other charities, voluntary bodies and statutory authorities operating in furtherance of the objects or of similar charitable purposes and to exchange information and advice with them;
(vii)           power to establish or support any charitable trust, associations or institutions formed for all or any of the objects
(viii)         power to appoint and constitute such advisory committees as the Executive Committee may think fit;
(ix)             power to do all such other lawful things as are necessary for the achievement of the objects.
 
E. Membership:
(1) Membership of the Charity shall be open to:
      i.        individual (over the age of 18 years) who are interested in furthering the work of the      Charity and who have paid any annual subscription laid down from time to time by the Executive Committee and
    ii.        any body operate or unincorporated association which is interested in furthering the Charity's work and has paid annual subscription (any such body being called in this constitution a "member organisation").
(2) Every member shall have one vote.
(3)       Each member organisation shall appoint an individual to represent it and to vote on its behalf at meetings of the Charity; and may appoint an alternate to replace its representative at any meeting of the Charity if the appointed representative is unable to attend
(4)       Each member organisation shall notify the name of the representative appointed by it and of any alternate to the secretary. If the representative or alternate resigns from or otherwise leaves the member organisation, he/she shall forthwith cease to be the representative of the member organisation
(5)       The Executive Committee may unanimously and for good reason terminate the membership of any individual concerned or appointed representative of the member organisation concerned (as the case may be) shall have the right to be heard by the Executive Committee, accompanied by a friend before a final decision is made.
 
F. Honorary Officers:
At the annual general meeting of the Charity the members shall elect from time to time amongst themselves a chairperson, a secretary and a treasurer who shall hold office from the conclusion of the meeting
 
G. Executive Committee:
The Executive Committee shall consist of not less than 5 members nor more than 10 members being:
(a)    the honorary officers specified in the preceding clause;
(b)   not less than 3 and more than 4 members elected at the annual meeting who shall hold office from the conclusion of that meeting.
 
H. Determination of Member of Executive Committee
 A member of the Executive Committee shall cease to hold office if s/he:
(1)   is disqualified from acting as a member of the Executive Committee by virtue of section 72 of the Charities Act 1993 (or for any statutory re-enactment or modification of that provision);
(2)   becomes incapable by reason of mental disorder, illness or injury of managing and administering his or her own affairs;
(3)   is absent without the permission of the Executive Committee from all their meetings held within a period of six months and the Executive Committee resolve that his or her office be vacated; or
(4)   notifies to the Executive Committee a wish to resign (but only if at least three members of the Executive Committee will remain in office when the notice of resignation is to take place)
 
I. Executive Committee Members not to be personally interested;
    No member of the Executive Committee shall acquire any interest in property belonging to the Charity or receive remuneration or interested in any contract entered into by Executive Committee
 
J. Meetings and Proceedings of the Executive Committee
(1)        The Executive Committee shall hold at least two ordinary meetings each year. A special meeting may be called at any time by the chairperson or by any two members of the Executive Committee upon no less than 4 four days notice being given to the other members of the Executive Committee of the matters to be discussed but if the matters include an appointment of a co-opted member then not less than 21 days notice must be given:
(2)        The chairperson shall act as chairperson at meetings of the Executive Committee. If the chairperson is absent from any meeting, the members of the Executive Committee present shall choose one of their members to be chairperson of the meeting before any other business is transacted,
(3)        There shall be a minimum number of members of the Executive Committee for the time being or three members of the Executive Committee, whichever is the greater, are present at a meeting
(4)        Every matter shall be determined by a majority votes of the members of the Executive Committee present and voting on the question but in the case of equality of votes the chairperson of the meeting shall have a second or casting vote,
(5)        The Executive Committee shall keep minutes in books kept for the purpose, of the proceedings at meetings of the Executive Committee and sub-committee.
(6)        The Executive Committee may from time to time make and alter rules for the conduct of the business, the summoning and conduct of meetings and the custody of documents. No rule may be made that is inconsistent with this constitution.
(7)        The Executive Committee may appoint one or more sub-committees consisting of three or more members of the Executive Committee for the purpose of making any inquiry or supervision or performing any function or duty which in the opinion of the Executive Committee would be more conveniently undertaken or carried out by a sub-committee; provided that all acts and proceedings of any such sub-committees shall be fully and promptly reported to the Executive Committee.
 
K. Receipts and expenditure:
(1)   Funds of the Charity including all donations, contributions and bequests, shall be paid into an account operated by the Executive Committee in the name of the Charity at such bank as the Executive Committee shall from time to time decide. All cheques drawn on the account must be signed by at least two members of the Executive Committee
(2)   The funds belonging to the Charity shall be applied only in furthering the objects of the Charity.  
 
L. Property
(1)   Subject to provisions of sub-clause (2) of this clause, the Executive Committee shall cause the title to:
(a)    all land held by or in trust for the charity which is not vested in the Official Custodian for Charities; and
(b)   all investments held by or on behalf of the charity; to be vested either in a corporation entitled to act as custodian or in not less than three individuals appointed by them as holding trustees. Holding trustees may be removed by the Executive Committee at their pleasure and shall act in accordance with the lawful directions of the Executive Committee. Provided they act only in accordance with the lawful directions of the Executive Committee; the holding trustees shall not be liable for the acts and defaults of its members.
(2)   Any corporation entitled to act as custodian trustee has not been appointed to hold the property of the charity, the Executive Committee may permit any investments held by or in trust for the charity to be held in the name of a clearing bank, trust corporation or any stockbroking company that is a member of the International Stock Exchange as nominee for the Executive Committee, and may pay such a nominee reasonable and proper remuneration for acting as such.
 
 
M. Accounts
The Executive Committee shall comply with the obligations under the Charity Act 1993 with regards to:
(1)   the keeping of accounting records for the Charity;
(2)   the preparation of annual statements of account for the Charity;
(3)   the auditing or independent examination of the statements of account of the company; and
(4)   the transmission of the statements of account of the company to the Commission.
 
N. Annual Reports:
The Executive Committee shall comply with the obligations under the Charity Act 1993 with regard to the preparation of an annual report and its transmission to the Commission
 
O. Annual Return:
The Executive Committee shall comply with the obligations under the Act 1993 with regard to the preparation of annual return and its transmission to the Commission.
 
P. Annual general Meeting.
(1)   There shall be an annual general meeting which shall be held in the month of December in each year or as soon as practicable thereafter.
(2)   Every annual general meeting shall be held by the Executive Committee. The secretary shall give at least 21 days notice of the annual general meeting to all the members of the organisation. All the members of the organisation shall be entitled to attend and vote at the meeting
(3)   Before any business is transacted at the first annual general meeting the persons present shall appoint a chairperson of the meetings. The chairperson shall be the chairperson of subsequent annual general meetings, but if s/he is not present, before any other business is transacted, the persons present shall appoint a chairperson of the meeting
(4)   The Executive Committee shall present to each annual general meeting the report and accounts of the Company for the preceding year.
(5)   Nominations for election to the Executive Committee must be made by members of the company in writing and must be in hands of the secretary of the Executive Committee at least 14 days before the annual general meeting. Should nominations exceed vacancies, election shall be by ballot.
 
 
Q. Special General Meetings:
The Executive Committee may call a special general meeting of the organisation at any time. If at least ten members request such a meeting in writing stating the business to be considered the secretary shall call such a meeting. At least 21 days notice would be given and the notice will state the business to be discussed.
 
R. Procedure at General Meetings
(1)   The secretary or other person appointed by the Executive Committee shall keep a full record of proceedings at every general meeting of the organisation.
(2)   There shall be a minimum number of members when at least one tenth of the number of members of the organisation for the time being or ten members of the company, whichever is the greater, are present at the meeting.
 
S. Notices.
Any notice required to be served on any member of the company shall be in writing and shall be served by the secretary or the Executive Committee on any member either personally or by sending it through the post in a prepaid letter addressed to such member at his or her last known address in the United Kingdom, and any letter so sent shall be deemed to have been received within 10 days of posting.
 
 
 
 
T. Alterations to the Constitution.
(1)   Subject to the following provisions of this clause the Constitution may be altered by a resolution passed by not less than two thirds of the members present and voting a general meeting. The notice of the general meeting would include notice of the resolution, setting out the terms of the alteration proposes.
(2)   No amendment may be to clause 'A' of the company, clause 'C' and clause 'H' without the prior consent in writing of the Commissioners
(3)   No amendment may be made which would have the effect of making the organisation cease to a charity at law.
(4)   The Executive committee should promptly send to the Commission a copy of any amendment made under this clause.
 
U. Dissolution.
If the Executive committee decides that is necessary or advisable to dissolve the company it shall call a meeting of all members of the organisation, of which not less than 21 days notice shall be given. If the proposal is confirmed by two-thirds majority of those present and voting the Executive Committee shall have power to realise any assets held by or no behalf of the organisation. Any assets remaining after the satisfaction of any proper debts and liabilities shall be given or transferred to other charitable institution/s having objects similar to the objects of the Charity as the members of the Charity may determine or failing that shall be applied for some other charitable purpose. A copy of the statement of account/s or account and statement, for the final accounting period of the Charity would be sent to the Commission.
 
V. Arrangements until first Annual General Meeting
    Until the first annual general meeting takes place this constitution shall take effect as if references in it to the Executive Committee were references to the persons whose signatures appear at the bottom of this document.
This constitution was adopted on the date mentioned above by the persons whose name appear at the bottom of this document
 
Albert Purmar ……………………………………..
Adebola Suleman………………………………………
Yaa Adzewnku……………………………………….

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